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Bellarmine University Athletics
2005-06 Student-Athlete Handbook
The 2005-06 Bellarmine University Student-Athlete Handbook provides
information for all student-athletes on the NCAA, Great Lakes Valley
Conference and institutional rules, regulations and policies for
athletic participation. If you have questions regarding information
in any of the handbook sections, please contact your coach or a
member of the athletic administration for clarification.
All sections are also saved in pdf format and can be printed by
clicking on the "(print version)" links after the section heading.
Section 1 Athletic Philosophy Statement - Non Discrimination Policy (print
Section 2: Code of Conduct and Sportsmanship
Section 3: Behavioral Guidelines for Student-Athletes
Section 4: GLVC Sportsmanship Policy (print
Section 6: Athletic Eligibility (print version)
7: Playing and Practice Regulations (print
Section 8: Financial Aid (print
Section 9: Student Host (print
Section 10: Gambling Policy (print
Section 11: Academic Policies (print
Section 12: Sports Medicine Policies and Procedures - Health and Insurance (print
NCAA Drug Policy (print
Section 14: Student-Athlete
Travel Policy (print
Section 15: Student Athlete Advisory Committee (SAAC) (print
Section 1: Bellarmine Athletic Philosophy Statement
Throughout the history of
the institution, Bellarmine has concentrated on creating for its
students opportunities that will become an integral part of the
education and development of the "whole student". The University
firmly believes that athletics has a very important role to play in
this regard and as such has great interest in the student's physical
well-being and development. As a consequence, athletic programs are
designed that will benefit the entire student body.
The growth of athletic
activities and facilities over the years has provided the University the opportunity to develop an athletic program that compliments the
academic program of the University, providing quality athletics with quality academics, while providing opportunities for the students to enrich their talents in the area of leadership, cooperation and fair play.
The diversification of the athletic activities can be found in the intramural, recreational,
club sport or intercollegiate programs being offered. This variety of activities allows a degree of competitiveness so that each
student can find his/her level of participation an enjoyable experience, while meeting and socializing with as many fellow students as possible. There are assorted awards offered in the various programs, but the real reward for any student is opportunity to participate with some degree of efficiency, success and enjoyment.
students, through these athletic activities, a valuable
co-curricular experience as part of student campus life. The premise is that these activities will provide every student moral, social, physical and education values. The ultimate goal is that during an academic year, something special is offered each student as an opportunity to participate at his/her level of interest and physical capabilities.
University admits qualified students of any age, gender, sexual orientation, race, disability, color, religion, and national or ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the school. It does not discriminate on the basis of age, gender, sexual orientation, race, disability, color, religion, or national or ethnic origin in administration of its educational policies, admissions policies, scholarship and loan programs, and athletics and other school administered programs. Bellarmine University is an affirmative action/equal opportunity employer.
Section 2: Code of Conduct and Sportsmanship
Participation on an
athletic team representing Bellarmine University is a privilege that
comes with responsibilities and expectations. As a student-athlete
you are expected to conduct yourself with honesty, pride,
sportsmanship and integrity on the playing field as well as off the
Your behavior as a
student-athlete is subject to the Bellarmine University Code of
Student Conduct and the Code of Conduct and Sportsmanship for
Student-Athletes while you are on university premises or when you
are involved with off-campus university activities. In addition,
student-athletes are subject to all rules and regulations that are
required by the NCAA and conference, as well as those required by
coaches for individual participation on a specific team.
Rules of Conduct
Student-athletes shall be guided in all their relations by the highest standards of integrity and honesty in the classroom, on the practice field and in
avoid any act tending to promote their own interests at the expense of the dignity and integrity of the institution or their fellow
not compete unfairly on the practice field, in competition, or in the classroom.
· Shall not attempt to malign, directly or indirectly, another student, coach or instructor. Respect for the intrinsic dignity and worth of all persons, regardless of race, ethnic origins, religious preference, or gender, is expected in the athlete's actions. Discriminatory or harassing behavior will be dealt with through the
university's disciplinary system.
· Shall give credit to their fellow players and coaches when such credit is deserving and due.
· Shall not solicit or accept financial aid except when in accordance with rules and regulations of the institution, conference and NCAA.
Student-athletes shall dedicate their primary efforts to the goals and interests of the institution, sport, teammates and the public.
· Student-athletes shall consider academic responsibilities their
· Shall hold
paramount the safety of teammates and their opponents
· Shall abide by the rules and regulations of their coaches and
not permit the use of their names in advertising and ventures with
any person or firm.
· Student-athletes in public statements or in interviews with the
press shall make statements in a truthful and factual manner.
not be influenced in their competition by conflicting interests,
financially or personally, including bribes and wagering.
shall always conduct themselves as good sports-persons and as
responsible citizens. Student-athletes:
respect their coaches and instructors.
maintain good appearance, good conduct appropriate language and good
show respect toward opposing players, opposing coaches and
accept defeat and victory gracefully.
· Shall participate within the rules of the game and shall reject the attitude of "It's all right to play outside the rules if you don't get caught".
· Shall contribute to the spirit of team play and leadership.
· Shall deport themselves with honesty and sportsmanship so that the sport shall be an example of honor, dignity, and fair play.
exercise self-discipline, cooperation, self-confidence, leadership
accept the decisions of coaches and the instructors; however, in
matters of questionable ethics, student-athletes may direct their
questions to the coaches or instructors in private, and if
not satisfied, shall direct them to the appropriate superiors
shall represent the institution as loyal students and in accord with
strive for the highest degree of excellence.
uphold all standards and regulations of the university.
accept criticism from coaches as being constructive and in their
accept criticism by the press and the public without rancor or
who become aware of violations of institution or governing
associations by any supporter of an athletic program have an
obligation to report them to the appropriate coach or athletics
Section 3: Behavioral Guidelines for Student-Athletes
guidelines apply to all student-athletes. It shall be the head
coach’s responsibility to establish and enforce additional team
regulations for his/her particular sport. All student-athletes are
expected to comply with established team and training rules.
1. Athletics aid may be reduced or cancelled during the period of
the award if the student-athlete:
· renders himself/herself ineligible for intercollegiate competition;
· engages in serious misconduct warranting substantial disciplinary
· voluntarily withdraws from a sport for personal reasons.
2. Student-athletes are expected to attend all classes. Missing classes except for scheduled games will not be tolerated. Missing class to attend practice is a violation of NCAA regulations.
3. Possession and/or use of a controlled substance may be deemed sufficient cause for immediate dismissal from the team and for possible disciplinary action by University authorities.
4. The purchase and/or consumption of alcoholic beverages by student-athletes or student employees, regardless of age, on any road trip, or while representing the University, is strictly forbidden and will result in disciplinary action which may include suspension or dismissal from the team.
5. No play or game personnel may use any form of tobacco product during athletic practices and contests.
6. Participation in gambling activities that involves intercollegiate athletics or professional athletics, through a
bookmaker, a parlay card, or any other method employed by organized gambling, is a violation of NCAA regulations.
7. All student-athletes are expected to display acceptable behavior on and off the playing field. Fighting, verbal abuse, taunting, hazing activities and foul language are not acceptable.
8. All athletes must travel to events with the team. A student-athlete may return home with parent(s) or guardian(s) provided prior approval has been received by the coach. The parent or guardian must submit the travel approval form at least 24 hours
prior to departure from the campus for that specific event or
contest. The Travel Approval Form is listed on the web under
compliance and may be printed and faxed to the school.
9. Participation in game ceremonies, team and athletics
department-sponsored activities is expected of each student-athlete.
10. Game uniforms, including
warm-ups, jackets, e., are to be worn only at games or upon other occasions as specified by the coach. All apparel is the property of the University and must be returned at the end of the playing season
to the head coach. Failure to return apparel and equipment will result in a fine up to the cost of replacement.
11. Attendance at training sessions and practices must take precedence over non-athletic extracurricular meetings and events. Exceptions are at the discretion of the coach.
12. The student-athlete is expected to participate in all practices and games. Illness, injury or special needs must be communicated to and approved by the head
13. Violations of Behavioral
Guidelines may be sufficient grounds for reduced athletics financial
aid, non-renewal of athletics financial aid, and disciplinary action
up to and including suspension or dismissal from the team.
14. Student-athletes should also
understand the Student Code of Conduct listed in the Student
Handbook. Violations of that code are subject to the University’s
disciplinary processes which apply to all students. Severe
violations can result in loss of athletic eligibility.
GLVC Sportsmanship Policy
Faculty Athletic Representatives, Athletics Directors, Senior Woman
Administrators and coaches in the conference are committed to
maintaining sportsmanship and healthy competitive environments. The
GLVC will strive to promote environments that are hospitable; the
conference does not believe that it is desirable to create a hostile
environment for intercollegiate athletic contests. The members
believe that part of the mission of intercollegiate athletic
programs, within educational context, should be to set an example
for students and communities of how to act with sportsmanship and
respect for opponents.
Therefore the GLVC
expects all participants to treat opponents and officials with
respect. Failure to do so may lead to penalties. Trash talking,
taunting, baiting, celebrations that demean opponents, vulgar or
profane language, intimidating actions, fighting attempts to injure,
and any other malicious or violent conduct may be penalized by
contest officials and/or the conference. At the same time, the
conference has no desire to take away the joy and exuberance that
naturally occurs following an exciting play or contest. Rather the
intent of the conference is to encourage sportsmanship and honest
Student-Athlete Pledge of Sportsmanship
As a Great Lakes
Valley Conference student-athlete, I understand that the use of
inappropriate language, taunting, baiting, or the use of unwarranted
physical contact, directed at opposing players, coaches, or fans are
contrary to the spirit of fair play and the sportsmanship the
conference expects of its members.
I understand that
any unsportsmanlike action during the course of the contest may
result in an immediate penalty assessed to me or my team.
Furthermore, I understand that game officials have been instructed
that they may assess such penalties without prior warning. In
signing this form, I pledge my efforts to promote GLVC sportsmanship
will be required to sign the sportsmanship pledge prior to
To be eligible to
represent an institution in intercollegiate athletic competition, a
student-athlete shall be enrolled in at least a minimum full-time
program of studies, be in good academic standing and maintain
satisfactory progress toward a baccalaureate or equivalent degree.
A waiver of the minimum full-time enrollment requirement may be
granted for a student enrolled in the final term of the
baccalaureate program. Also a student may represent the institution
while enrolled as a graduate or professional student or while
enrolled and seeking a second baccalaureate degree at the same
Compliance with Other NCAA and Conference Legislation
To be eligible to
represent the University in intercollegiate athletics competition, a
student-athlete shall be in compliance with all applicable
provisions of the constitution and bylaws of the Association and all
rules and regulations of the University and the conference(s) of
which the institution is a member. Specific attention is called to
legislation affecting eligibility in the following areas.
shall not be eligible for participation in an intercollegiate sport
if the individual takes or has taken pay, or has accepted the
promise of pay in any form, for participation in that sport, or if
the individual has violated any of the other regulations related to
amateurism set forth in Bylaw 12.
You cannot have
signed or promised to sign with an agent, semi-professional or
professional team or anyone else who offers to help manage your
professional career. If you have received prize money, you may also
be ineligible. Please contact Compliance Services if any of these
things have occurred.
Awards, Benefits and Expenses.
Receipt by a
student-athlete of non-permissible awards, extra benefits, or
excessive or improper expenses not authorized by NCAA legislation
violates the Association's amateurism principle and renders the
student-athlete ineligible for athletics participation in the sport
for which the improper award, benefit or expense was received.
Ethical Conduct. A prospective or
enrolled student-athlete who is found to have engaged in unethical
conduct shall be ineligible for intercollegiate competition in all
sports. Unethical conduct consists of, but is not limited to:
· Fraudulence in connection with entrance or placement exam;
· Engaging in any athletics competition under an assumed name or with
intent otherwise to deceive;
· Dishonesty in evading or violating NCAA regulations; or
· Knowingly furnishing the NCAA or the individual’s institution false
or misleading information concerning the student's involvement in or
knowledge of matters relevant to a possible violation of NCAA
participation in intercollegiate competition each academic year, a
student-athlete shall sign a statement in a form prescribed by the
Council in which the student-athlete submits information related to
eligibility, recruitment, financial aid, amateur status and
involvement in organized gambling activities related to
intercollegiate athletics competition under the Associations'
governing legislation. Failure to complete and sign the statement
shall result in the student-athlete's ineligibility for
participation in all intercollegiate competition. Violations of
this bylaw do not affect a student-athlete’s eligibility if the
violation occurred due to an institutional administrative error or
oversight, and the student-athlete subsequently signs the form;
however, the violation shall be considered an institutional
violation per Constitution 2.8.1
Drug-Testing Consent Form
Each academic year
a student-athlete shall sign a form prescribed by the Council in
which the student consents to be tested for the use of drugs
prohibited by NCAA legislation. Failure to complete and sign the
consent form prior to practice or competition in Divisions I and II
sports in which the Association conducts year-round drug testing and
prior to competition in all other sports in Divisions I, II and III
shall result in the student-athlete's ineligibility for
participation (i.e., practice and competition) in all
intercollegiate athletics. Violations of this bylaw do not affect a
student-athlete’s eligibility if the violation occurred due to an
institutional administrative error or oversight, and the
student-athlete subsequently signs the form; however, the violation
shall be considered an institutional violation per Constitution
188.8.131.52.3.2 NCAA Initial-Eligibility Clearinghouse
is an agency which provides initial-eligibility certification for
all freshmen wishing to compete at the Division I and II levels.
All prospective student-athletes who plan to enroll in college as a
freshman must register and be certified by the NCAA
Initial-Eligibility Clearinghouse. All walk-ons have to be
certified before representing the institution in athletic
competition. More information on the NCAA Initial-Eligibility
Clearinghouse can be found at www.ncaaclearinghouse.net.
The National Letter
of Intent (NLI) is designed to reduce and limit recruiting pressure
on student-athletes and to promote and preserve the amateur nature
of collegiate athletics.
signing the NLI, a prospective student-athlete agrees to attend the
designated college or university for one academic year.
Participating institutions agree to provide the student-athlete with
financial aid for one academic year provided he/she is admitted to
the institution and is eligible for financial aid under NCAA rules.
NLI has advantages to both the prospective student-athlete and
participating educational institutions.
a National Letter of Intent is signed, prospective student-athletes
are no longer subject to further recruiting calls and contacts.
· Student athletes are assured of an athletics scholarship for one
full academic year.
· Institutions can be certain that once the student-athlete has signed
a NLI, there is not need to continue recruiting for that position.
NLI emphasizes the student-athletes’ commitments to educational
institutions, not particular coaches or teams. The program promotes
student-athletes’ academic objectives and helps to sustain the
amateur nature of college sports.
are consequences for failing to attend the designated college or
university for one academic year. More information on the National
Letter of Intent can be found at www.national-letter.org.
Section 6: Athletic
students are eligible to represent the University in extracurricular
or co-curricular activities. Academically, students must possess a
cumulative quality point index of 1.80 after the first two semesters
of their freshman year and 2.00 after all succeeding years and must
be making satisfactory progress towards a degree. Satisfactory
progress is defined as the successful completion of 24 semester
hours during the academic year (August 15 to August 15). However,
an exception to the undergraduate full-time course load is permitted
during the final semester before graduation. In addition
student-athletes are required to make progress toward a degree.
Beginning with the junior year, a student-athlete must take a
minimum of 12 hours applicable to their specific degree program.
Except for reasons
of academic and nonacademic suspension or dismissal, students who
possess a cumulative quality point index of 2.00 (1.80 after their
freshman year) will be eligible to represent the University in
extracurricular or co-curricular activities until the following
August 15 or the next full-time semester. Students who are
ineligible academically to represent the University will regain
their eligibility as soon as they attain a cumulative 2.00 quality
circumstances, full-time transfer students become eligible to
represent the University upon enrollment in Bellarmine University as
a full-time student. Once enrolled, transfer students must maintain
the same academic standards established for all students.
is required to meet all university academic requirements as well as
the eligibility rules of the national associations and affiliate
conferences. Specifically these requirements are as follows:
Twelve Hour Rule
students competing in intercollegiate varsity and junior varsity
teams must be enrolled in at least 12
semester hours of course work at all times during the
playing season and during any post-season competition. Graduate
students must be enrolled in eight hours at all times.
· Students cannot drop below 12 hours for even one day.
If you are making course changes that could involve a temporary drop
below 12 hours, be sure to add a new course into your schedule
before dropping the old course.
only exceptions are for graduate students and seniors who need less
than 12 hours to graduate as certified by the registrar's office.
Satisfactory Academic Progress
All undergraduate students must satisfactorily complete 24 semester
hours of acceptable degree credit during each year of University
enrollment and prior to the beginning of each new season of
competition. This is an average of 12 hours per semester. Eighteen
of the 24 hours must be passed during the regular academic year.
Only six hours may be counted in the summer toward the required 24
The calculation of the grade-point average used to fulfill
"satisfactory completion" requirements shall be based upon hours
earned or accepted for degree credit in a specific baccalaureate
program. Consult the current Bellarmine University Catalog
· After the completion of the freshman year: 1.80
· After the completion of the sophomore year and subsequent seasons:
Student-athletes who have a cumulative point standing below a 2.0 at
the end of the spring semester must attend summer school at
Bellarmine in order to improve their point standing. Students who
have above a cumulative 2.0 point standing may take courses at other
institutions provided they have received a waiver and visiting
student letter from Bellarmine.
Designated Degree Program
Student-athletes shall designate a program of studies leading toward
a specific degree by the beginning of the junior year or third year
of enrollment. Student-athletes shall declare their major with the
Registrar’s Office and on the Student-Athlete Information Form at
the beginning of their fifth semester. A minimum of 12 hours per
semester must count toward your designated degree program beginning
with your fifth fulltime semester in school.
Student-athletes shall have four years of eligibility and shall
complete their seasons of participation during the first 10
semesters in which they are enrolled in a collegiate institution in
at least a minimum full-time program of studies.
GLVC Eligibility Requirements
student-athlete who has been enrolled in a collegiate institution as
a full-time student for four semesters or who has utilized two
seasons of competition, and who has attended the member institution
for at least one semester, must have a cumulative grade point
average of 2.00 or higher to be eligible, regardless of the
institution's definition of good standing. Enrollment and
competition includes all transfer work; the GPA includes only work
at the member institution. Effective date: Students enrolling
after January 1, 1993.
7: Playing and Practice Regulations
Athletically Related Activities – In Season
includes team and individual instruction
weight-training and conditioning activities held at the direction
of or supervised by an institutional staff member
skill-related activities requested by a student-athlete or
workouts required by or supervised by the member of the
institution’s coaching staff
activities called by a member(s) of a team that is considered as a
requisite for participation in that sport (e.g. captain’s
videotape reviews of athletic practices or contests
participation in camps, clinics or workshops
initiated by coaches or other institutional staff members on
athletically related matter
competition site in the sports of cross country and golf
Daily and Weekly
Time Limitations – In Season
Student-athletes’ participation in countable athletically related
activities shall be limited to four hours per day, 20 hours per
Student-athlete’s are required to have one day off during the
playing season. A team travel day may be considered as a day off,
provided no countable athletically related activities occur during
competition counts as 3 hours, regardless of actual duration.
round of golf may exceed the fours hours per day limitation, but
the weekly limit of 20 is still in effect. A practice round
on the day prior to the start of a collegiate golf tournament at
the tournament site shall count as three hours, regardless of the
duration of the round.
Hourly and weekly
limitations do not go into effect until the first day of classes
or the first date of competition, whichever occurs first.
Hourly and weekly
limitations are not in effect during the academic year between
terms when classes are not in session (e.g. Christmas Break,
Spring Break, e.)
17.02.1.1 for a detailed description of Countable Athletically
Practice may not be
conducted at any time (including vacation periods) following
competition, except between contests, rounds or events during a
multi-day or multi-event competition (e.g. doubleheaders in softball
or baseball, rounds of gold in a multi-day tournament).
Athletically Related Activities – Out-of-Season
limits: 8 hours per week
Maximum of 2
hours per week for individual skill-related instruction
weight training and conditioning activities held at the direction
of or supervised by an institutional staff member
skill-related instruction requested by a student-athlete (no more
than 4 student-athletes from the same team may participate in
instruction at any one time).
Athletically Related Activities permitted outside the playing
season during an institutional period (e.g. Thanksgiving,
Christmas, Spring Break and Summer Vacation.
184.108.40.206 for detailed description of Countable Athletically
Related Activities outside of the playing season.
Section 8: Financial Aid
aid in the form of athletic grants is available to all participants
of each intercollegiate team on recommendation by the coach of each
sport and approval by the athletic director and the director of
student aid. Athletic grant-in-aids are made available in a package
with all other financial aid that is available to all college
students who can demonstrate a need factor through the completion of
financial aid materials. The amount of athletic aid is subject to
the regulations of the national associations governing the men and
women sport programs, as well as state and federal grant
University Charges Not Covered by the Full Grant-In-Aid:
· Orientation Fee
· Residence Halls damage deposit
· Cost of treatment for non-athletically related injuries
· School insurance policy – you will be charged a fee per semester if
you do not complete the insurance form listing your current
insurance coverage. This is separate from the athletic forms you
· Library fines
· Fines for damage to university property
· School supplies, reference books, pens, notebooks, etc.
· Vehicle Registration Fee, parking fines, etc.
· Lost textbooks
If your coach or another staff member helps you find employment,
keep in mind that you are representing the Department of Athletics
and the University. Employment contacts made on your behalf are
made in compliance with departmental and NCAA rules and regulations.
Report this type of employment to the compliance officer.
Rules of Employment
· The following rules are applicable to any type of student-athlete
· The work performed must be useful;
· The rate of pay must be the normal rate of pay for duties
· The hours paid must be the hours worked;
· Payment in advance of hours worked is not permitted; and
transportation to work may be provided only if transportation is
available to employees.
Non-renewal of Athletics Financial Aid (15.3.5)
It is the policy of
the Bellarmine Athletics Department to honor its financial
commitment to each student-athlete in accordance with NCAA (15.3)
and the Great Lakes Valley Conference rules. An athletics aid award
may be issued for a minimum of one (1) semester and for not more
than one (1) academic year (15.3.3).
recommendation of the head coach, all returning student-athletes
eligible to receive athletics aid shall be notified in writing by
the Director of Financial Aid on or before July 1 prior to the
academic year in which the aid to be effective.
financial aid may be gradated or canceled during the period of the
award if the recipient:
himself or herself ineligible for intercollegiate competition; or
Fraudulently misrepresents any information on an application, letter
of intent or financial aid agreement; or
in serious misconduct warranting substantial disciplinary
Voluntarily withdraws from a sport for personal reasons. If the
recipient withdraws from a sport for personal reasons prior to the
institution's first competition in that sport, gradation or
cancellation may occur immediately. If the recipient withdraws
subsequent to the institution's first competition in that sport, the
gradation or cancellation shall not occur prior to the conclusion of
Opportunity Required (220.127.116.11.3)
If the grant-in-aid
is not renewed, the student-athlete must receive an appeal procedure
letter in order to be notified of the right to appeal. The student-athlete who has had his/her financial aid reduced or
cancelled may request a hearing to appeal the action. The
student-athlete shall submit a written request to the Director of
will be given fifteen (15) working days from the date of the
non-renewal notification letter in which to notify the Director of
Financial Aid of intent to appeal the decision. The expiration of
this fifteen (15) working day period will conclude the
student-athlete’s right to appeal.
Section 9: Student Host
may serve as a student host for a prospect making an “official”
visit to campus. As a student-host you are expected to conduct
yourself in a manner that represents yourself, your team and
Bellarmine in a positive way.
A maximum of $30
per day may be provided to cover the entertainment expenses of
yourself (and all hosts), the prospect and the prospect’s parents,
legal guardians or spouse. If a student-host is host to more than
one prospect, the host can receive an additional $15 per day for
each additional prospect. The entertainment money must not be used
to purchase souvenirs (e.g., t-shirts). It is permissible for the
Athletic Department to purchase three meals a day for a prospect and
his or her parents. The student-host who is accompanying the
prospect is also allowed to receive complimentary meals. However,
only one host per prospect may be provided a free meal if restaurant
facilities are used.
student-host you will be asked to sign a “Student Host Instructions
Sheet and Expense Report” verifying that you received the allowable
amount for hosting a prospect. Your signature also indicated that
you are aware that:
You may not
transport the prospect more than 30 miles from campus.
You may not
use an automobile for the prospect or yourself that has been
provided by the University, coaching staff or one of the boosters.
You may not
provide the prospect with material gifts (t-shirts, clothing
items, souvenirs, e.) or purchase them with the entertainment
money provided to you.
conclusion of the visit, you will be required to complete the
Student-Host Expense Form and submit your receipts to the coach who
arranged the official visit.
Section 10: Gambling
Student-Athlete Statement signed by all student-athletes at the
beginning of every year says that, “you affirm that you meet the
NCAA regulations regarding eligibility, recruitment, financial aid,
amateur status and involvement in organized gambling.” This means
you may not gamble on college or professional sports! It’s against
the rules! (NCAA Bylaw 10.3).
Staff members of
the athletics department and student-athletes shall not knowingly:
information to individuals involved in organized gambling
activities concerning intercollegiate athletics competition.
Solicit a no
monetary (e.g., shirt, dinner) or monetary bet on any
Accept a bet
on any team representing the institution;
any gambling activity that involved intercollegiate athletics or
professional athletics, through a bookmaker, a parlay card or any
other method employed by organized gambling.
this NCA`A Bylaw will jeopardize a student-athlete’s eligibility and
is punishable by state and federal law.
are also responsible for reporting the following:
the coach or athletic director any offers of gifts, money, or
favors in exchange for supplying team information or for
attempting to alter the ouome of any contest.
clear understanding of what constitutes gambling and bribery
activities and reporting any suspected infractions.
coach or other departmental personnel (e.g. Sports Information
Director) when questions concerning appropriate release of team
Recognizing that participation in
gambling or bribery activities will result in disciplinary action
by the NCAA as well as local, state, and/or federal prosecution of
the involved individual(s).
Section 11: Academic
Each student is
expected to attend all classes for which he/she is enrolled. The
attendance policy for each course is determined by the instructor of
the course. This policy shall be made known to the class at the
beginning of each semester. It is the student's responsibility to
know the policy on attendance for each course in which he/she is
enrolled. It is the responsibility of student-athletes to attend
every class session held when they are not ill, involved with a
personal emergency, or traveling with the team. Consistent class
attendance and participation are essential to academic success.
Poor class attendance is a major factor in nearly all cases of
to Illness - student-athletes
should contact their instructors at the earliest opportunity
preferably prior to the class meeting (especially if any
graded work is scheduled).
to Emergencies -
student-athletes should notify the Student Affairs Office and the
Athletic Office if they must leave the University for any extended
period of time because of hospitalization, injuries, or family
problems. Instructors will be contacted, but it is the
responsibility of the student-athlete to arrange for any makeup
to Team Travel - student-athletes should provide their instructors with a list of dates
on which athletic events conflict with class attendance at the
beginning of each semester. In addition, instructors should be
reminded of forthcoming absences at least 2-4 class days in
advance. Arrangements should be made ahead of time to make up all
missed assignments, exams, quizzes, labs, e.
Student-Athlete Absentee Notice Form: student-athletes
should complete an absentee notice form for each class missed
due to competition away from the college. The forms should be
requested at least two class days prior to the competition. The
form confirms that you are participating in a college-sanctioned
competition. It does not serve as an excused absence for that
class. Your instructor has the final say in excused and unexcused
absences and it is the student-athlete's responsibility to know and
abide by that policy.
you are responsible for making arrangements ahead of time for any
missed quizzes, tests, presentations, e. Papers should be handed in
prior to missing class unless prior arrangements have been made. A
student who is inexcusably absent from class on a day on which a
test or examination announced in advance is given will receive the
grade of "F" and will not have the opportunity of making up the
test. In the case of an excused absence on such a day, he/she will
consult with his/her instructor as to what arrangements are to be
made for taking care of the situation.
withdraw from a course during the first week of classes with no
entry on their official transcript. From the second through the
tenth week of classes (or two-thirds of the semester for classes not
offered on a regular basis), students may withdraw from a course
with a grade of W on the transcript. Students may not withdraw
after the end of the tenth week of classes except for documented
reasons of serious illness or family or financial problems. To
withdraw after the tenth week, students must obtain the permission
of their school's Dean. Deadlines for withdrawal from a course are
published in the Class Schedule.
A student who finds
it necessary to drop a course or withdraw from college after
registration must complete the proper form in the Registrar's Office
or give WRITTEN notice, by mail, to the Registrars Office. The date of withdrawal is not the day the student stops going to class, but the date the proper
withdrawal notice is received in the registrar's office. Students who fail to comply with this regulation will receive an "F"
for all courses for which they have registered and forfeit all
tuition refunds. The dates and refund schedule are listed in the
current Class Schedule.
Academic status is
expressed in a quality point index. A student's quality point index
is found by dividing the sum of quality points by the sum of "Hours
Attempted". For analysis of academic status Bellarmine computes
both a semester index and a cumulative index. To be eligible for
graduation, a student must have a cumulative quality point index of
2.00 or higher.
The status of good
standing indicates that a student has a cumulative quality point of
2.00 or better and that he/she is making satisfactory progress
toward a degree. For purposes of extracurricular and co-curricular
activities, students must have a 1.80 at the end of their first two
semesters and a 2.00 every subsequent semester.
A student will be
placed on probation for any of the following reasons:
index falls below 2.00;
index falls below 1.60;
"Fs" in any semester.
continue on probation until they raise their cumulative index to
2.00. A warning letter is sent to any student whose semester index
falls between 2.00 and 1.60.
Any student whose
cumulative index falls below the following scale will be dismissed
for poor scholarship:
At the end
of 2 semesters - 1.40
At the end
of 3 semesters - 1.50
At the end
of 4 semesters - 1.60
At the end
of 5 semesters - 1.80
At the end
of 6 semesters - 2.00
All appeals of
academic dismissal shall be made to the Provost.
publicly the high scholastic achievement of its students, Bellarmine
follows the traditional practice of publishing a Dean's List at the
end of each semester. Placement on this list is merited by a
full-time student with a semester average of 3.50 or higher.
Students doing their student teaching are eligible for the Dean's
List if they have a 3.50 in courses for that one semester and if
they have been on the Dean's List for the two semesters immediately
preceding the semester of student teaching.
who earn between a 3.0 and 3.49 during the fall and spring semesters
will be listed on the President's Honor Roll.
transfer student-athletes who have a 3.40 cumulative average and
upperclassmen who have a 3.20 cumulative average and are starters or
important reserves will be nominated for All-Academic teams.
Section 12: Sports Medicine Policies and Procedures
Department has two Certified Athletic Trainers that are available to
all athletic teams. It is the duty of the athletic trainer to
administer the documentation of all injuries that occur in our
athletics programs, recommend doctor and/or hospital referrals and
coordinate the insurance claims processing with the Director of
student-athletes are required to have a physical examination once a
year. The physical is required each year before the student-athlete
is allowed to participate in any intercollegiate activities. The
athletic trainer will make arrangements for physicals each year.
The physicals will usually be administered in Knights Hall; however,
there are times when they may be administered at another site. The
athletic trainer will notify all coaches the date, time and site of
physicals. It is the responsibility of the coaches to notify the
athletes of the date, time and importance of the required
student-athletes, including walk-ons (freshmen, transfers,
upperclassmen) are required to have a physical at one of the two
scheduled physical dates annually.
will not be allowed to practice or compete until they have passed a
student-athlete misses the scheduled physical, he/she will be
required to get a physical at the next available time. ALL
PHYSICALS MUST BE PERFORMED BY A BELLARMINE PHYSICIAN.
the athletic trainer will arrange for medical treatment for
student-athletes at doctors' offices or hospital emergency rooms. If the athletic trainer is not available, the coach is
responsible for making arrangements for proper emergency treatment. In that case the athletic trainer should be notified as
soon as possible after the occurrence. The athletic trainer will
assess the injured athlete's ability to participate on a daily
basis. It is very important that an injured athlete see the trainer
daily for treatments and also to determine the earliest safe date
for resuming athletic activities. The trainer will inform the
athlete of the time to be in the training room for daily treatment. If an athlete misses a treatment, he/she will not be allowed to
participate in athletic activities that day.
Coaches should make sure their athletes are aware of the
injury and treatment policy. The training room will be opened every
day during classes for injury treatments and on weekends as needed
for activities. Training room hours will be announced regularly and
the athletic trainer will try to schedule treatments convenient to the class schedules of the student-athletes.
In the event of an
on field/court injury the following will be the "chain of command"
in determining if the student-athlete can resume activity following
Physician (if on site)
Certified Athletic Trainer (if on site)
Department will not cover medical expenses other than those for a
specific injury suffered during actual participation in official
college practice or game competition. Student-athletes who are
treated by a medical source without specific authorization from the
Athletic Department do so at their own expense.
expenses incurred by a student-athlete due to injury at practice or
competition must be filed first with the student’s insurance
company. Bellarmine will not file their insurance until an
Explanation of Benefits form has been received from the student’s
insurance company. The student-athlete and/or the parents are
responsible for providing the athletic trainer with the Explanation
of Benefits within a timely manner.
for the care of injuries are to be made before the student-athlete
leaves college or graduates. The University will not accept any
responsibilities after an athlete has graduated.
All athletes are
required to have insurance. If they do not have coverage, they may
purchase a policy though 1st Agency for a reasonable rate. Contact
the athletic trainer for this information.
trainer is responsible for processing all insurance claims that
result from athletic injuries. It is the responsibility of the
athlete to get bills and all other required documentation to the
athletic trainer in a timely fashion. Only the trainer or
athletic director can approve payment of a medical bill with the
athletic insurance policy.
1. All athletes
should report to the training room if they are injured. It is your
responsibility to let us know when you get hurt. Bellarmine
University’s Insurance will not cover you unless we send you to the
2. You are to
report for treatments until released by the trainers. Treatment
should be scheduled on your off days when the training room is
open. It is in your best interest to get as many treatments as
treatments are given one hour before you are to be dressed and ready
for games or practices. Do not come in 15 minutes before, as we may
not have time to get you to where you should be on time. Class
attendance or an emergency are the only excuses for being late for
treatment. Getting treatment is NO EXCUSE for being late to
practice, unless you were in class. We will follow the procedures
set forth in the coach’s manual for not getting treatment.
practice/game treatments are immediately following the session. Do
not shower or eat before coming for treatments. We will close the
training room 15 minutes after the last practice is scheduled to be
5. The training
room will be open from 1 PM to 5 PM on weekdays for treatments and
evaluations. Morning hours are by appointment only. If you
schedule an appointment, you are expected to be there on time so
others may be scheduled around you.
6. The training
room is open for treatments only. It is not a meeting place, a
lounge, or a place to wait for someone. If you are riding to
practice with someone getting treatment, please do not come in with
them. It gets too crowded with the people that need to be there.
Do not be offended if you are asked to leave.
7. It is your
responsibility to sign in every time you get treatment. If the
coach asks how you are doing and we go to look at what you put down,
and you didn’t sign in it is just as if you did not get treatment.
It gets too busy for us to keep track of the sign in sheet. If you
do not know what treatment you received, just ask.
8. The training
room is a medical facility. There is no place for horse play or
goofing off. No cursing is allowed, nor anything which could be
9. No food or
drink of any kind is allowed in the training room.
10. Shirts are to
be worn at all times. Outdoor athletes may not wear or bring shoes
into the training room.
athletes should remove all grass and dirt before coming into
training room for treatment.
Section 13: Drug
randomly rests student-athletes for banned substances. If you have
tested positive for a NCAA banned substance, you will lose your
eligibility for a minimum of one year and will not be able to
participate in athletic activities at any NCAA institution for a
minimum of one calendar year following the positive test.
The Drug Testing
Consent Form that you sign prior to participation each academic year
student-athlete who is found to have utilized a substance on the
list of banned drugs, as set forth in Bylaw 18.104.22.168 shall be
declared ineligible for further participation in regular-season and
postseason competition in all sports in accordance with the
provisions in Bylaw 22.214.171.124.1. The certifying institution may
appeal to the NCAA Eligibility Committee for restoration of the
student-athlete’s eligibility if the institution concludes that
circumstance warrant restoration. (Bylaw 126.96.36.199)
student-athlete who tests positive (in accordance with the testing
methods authorized by the NCAA Executive Committee) shall be charged
with loss of a minimum of one season of competition or a minimum of
the equivalent of one full season of competition if the season of
competition has not yet begun for that student athlete. The
student-athlete shall remain ineligible for all regular-season and
postseason competition during the time period ending on calendar
year (e.g., 365 days) after the student-athlete’s positive drug
test, and until the student-athlete retests negative (in accordance
with the testing methods authorized by the Executive Committee) and
the student-athlete’s eligibility is restored by the Eligibility
student-athlete tests positive a second time for the use of any
drug, other than a “street drug” as defined in Bylaw 188.8.131.52, he or
she shall lost all remaining regular-season and postseason
eligibility in all sports. In addition, the penalty for missing a
scheduled drug test is the same as the penalty for testing positive
for the use of a banned drug.
student-athlete tests positive for the use of a “street drug” after
being restored to eligibility, he or shall be charged with the loss
of a minimum of one additional season of competition in all sports
and also shall remain ineligible for regular-season and postseason
competition at least through the next calendar year. (Bylaw
Committee shall adopt a list of banned drugs and shall authorize
methods for drug testing of student-athletes on a year-round basis.
This list of banned drugs and the procedure for informing
institutions about authorized methods for drug testing are set forth
in Bylaws 184.108.40.206 and 220.127.116.11, respectively. (Bylaw 18.104.22.168.2)
current list of banned drugs may be found at www.ncaa.org/health-safety
Section 14: Athletic Department Travel Policy
those athletic teams that must practice off-campus, due care should
be taken to limit the number of student-athletes driving - this is
to reduce risk of accidents and subsequent liability.
Student-athletes should have reliable transportation to and from
off-campus sites and student-athletes who drive, should exercise
appropriate caution when driving to and from off-campus practice
sites. Whenever possible, the coaching staff should drive
Bellarmine (rented) vehicles.
When an athletic team travels to an away competition, all efforts
should be made for the team to travel in one party to the site of
competition. Airlines, charter bus or Bellarmine (rented) vehicles
driven by the coaching staff are the prescribed modes of
individual driving a Bellarmine (rented) vehicle must be approved by
Bellarmine University’s insurance carrier. Bellarmine (rented)
vehicles are not to be driven by student-athletes or parents unless
prior written approval has been obtained from the Athletic Director
or his/her designee and the individual has been properly certified
to drive. To receive driving approval, one must pass an on-line
driver’s certification test, pass a MV background check and complete
the appropriate paperwork with the Athletic Department Office
official team travel party consists of the coaching staff,
student-athletes on the team roster, managers, athletic trainers,
approved support staff (e.g., statisticians), and Bellarmine
employees who travel with the team. No individual other than those
in the official team party may travel in a chartered bus or
Bellarmine (rented) vehicle without the written approval of the
Athletic Director or his/her designee at least 24 hours prior to the
Requests for student-athletes or parents (driving student-athletes)
to drive their personal vehicle separately from the team (even if
following the team bus or vans) to or from the site of competition
must be approved at least 24 hours prior to departure by either the
Athletic Director or his/her designee. Such requests will be
considered on a case-by-case basis, but they should be the
exception, not the norm.
When staying overnight in conjunction with team travel, all team
members (student-athletes, coaches and support staff) are expected
to stay in the designated team hotel with the team, not with parents
or other parties. Any exception to this policy must be approved in
advance of the trip by the Athletic Director or his/her designee.
After a student-athlete has completed all of his/her competition(s)
and has been released by the head coach (or his/her designee), the
student-athlete may return home with their parent(s) separate from
the team. All other team members must return with the official team
party. A Travel Approval Form must be signed and completed 24 hours
prior to departure for each competition. (See form on next page)
term rented vehicles in this policy refers exclusively to vehicles
rented by the .
a student-athlete, parent, coach, or other party drives their
personal vehicle to or from the site of an official team practice or
competition, the individual driving assumes primary liability should
an accident occur. In such cases, the insurance carrier of the
individual driving is the primary coverage and Bellarmine’s
insurance policy would be secondary.
the coach drives his/her personal vehicle to or from the site of
competition (even for University related business) his/her personal
insurance carrier is the primary coverage.
alcohol shall be carried or consumed in vehicles while on University
For print version of travel form, click here.
Section 15: Student-Athlete Advisory Committee (SAAC)
What is a Student-Athlete Advisory Committee?
advisory committee (SAAC) is a committee made up of student-athletes
assembled to provide insight on the student-athlete experience. The
SAAC also offers input on the rules, regulations and polices that
affect student-athletes' lives on NCAA member institution campuses.
are separate national advisory committees for NCAA Divisions I, II
and III. NCAA legislation mandates that all member institutions have
student-athlete advisory committees on their respective campuses.
Further, NCAA legislation requires that all member conferences have
Bellarmine University Student-Athlete Advisory Committee
statement of the national Collegiate Athletic Association
Student-Athlete Advisory Committee is to enhance the total
student-athlete experience by promoting opportunity, protecting
student-athlete welfare and fostering a positive student-athlete
The BU Student-Athlete Advisory Committee is made up of
representatives from each sports program, cheerleaders and dance
team to provide insight on the student-athlete experience. The SAAC
also offers input on the rules, regulations and policies that affect
student-athletes’ lives on campus.
The SAAC meets twice a semester. All athletes are welcome and are
encouraged to attend committee meetings. Any athlete with a concern
should request that his or her sport representative or any other
SAAC member place the item on the committee agenda. The
student-athlete may also attend the meeting and bring up the matter
as new business.
History of the NCAA Student-Athlete Advisory Committee
SAAC was adopted at the 1989 NCAA Convention and was formed
primarily to review and offer student-athlete input on NCAA
activities and proposed legislation that affected student-athlete
national committee was comprised of student-athletes from all
membership divisions for the purpose of ensuring that the
student-athlete voice was one that accounted for the myriad of
educational and athletics experiences of both female and male
student-athletes at all NCAA member institutions. In August 1997,
the NCAA federated along divisional lines. The federation caused the
SAAC to expand to three SAACs representing NCAA Divisions I, II and
divisional committee is comprised of both female and male
student-athletes charged with the responsibility of assisting in the
review of NCAA proposed legislation and representing the voice of
the student-athlete in the NCAA governance structure. This is
accomplished by providing student-athlete input on issues related to
student-athlete welfare that are division-specific. (Federation has
increased student-athlete participation in the governance process of
intercollegiate athletics by increasing the number of SAAC members
from the former Association-wide committee of 28 student-athletes to
a sum total of 79 members serving on the national Divisions I, II,
and III committees).
The input of the
respective Divisions I, II and III SAACs continues to be sought by a
variety of constituencies within the Association. Student-athlete
committee members have the opportunity to speak with their
respective NCAA Management Councils, and the Divisions II and III
SAACs continue to speak to legislative issues on the NCAA Convention
(Divisions I, II and III) at a glance:
Generate a student-athlete voice within the NCAA
Solicit student-athlete response to proposed NCAA
Recommend potential NCAA
Review, react and comment to the governance structure on
legislation, activities and subjects of
Actively participate in the administrative process of
athletics programs and the NCAA.
Promote a positive student-athlete image.