FAQ

Who may have an event at Bellarmine?
Bellarmine organizations, students, faculty, staff, and alumni make up the majority of events hosted on campus. If there is availability, we welcome external individuals and organizations so long as the event does not conflict with the mission of Bellarmine University.

Does Bellarmine have a facility for weddings?
While Bellarmine has several locations that are great for wedding receptions, we are not able to accommodate wedding ceremonies.

May I bring in outside or donated food items?
All food service on campus must be arranged through Sodexo. Contact catering@bellarmine.edu for additional assistance.

Can alcohol be served at my event?
Alcohol may be served at events, but is not available for purchase through Bellarmine or Sodexo. Our preferred vendor is Old Town (502.451.8591). If alcohol is being sold, or available with purchase of a ticket to the event, the client must obtain the proper licenses.

For information on applying for a Temporary ABC Licence, please visit the Louisville Metro policy page.

Why do I need event insurance for my event at Bellarmine?
Insurance is required for events at Bellarmine to protect the university, licensee, vendors and guests. Almost all facilities require this insurance for contracted events and is very easy to get. Marsh Campus offers many great insurance products to protect you and Bellarmine. To get a quote, click here.

It can also be added on to any homeowner’s insurance policy as an additional insured endorsement that will provide general liability coverage for the duration of the event. Bellarmine must be listed as the additional insured on the endorsement in the amount of $1,000,000. Most often, you simply need to call your own insurance agent, give them the details of the event, and they take care of the rest.

Some guests coming may be smokers, do you have smoking areas?
Bellarmine is a tobacco-free campus—smoking or tobacco products are not allowed on the premises.

What kind of decorations am I allowed/not allowed to use?
Signs, plaques, banners, or decorations may not be attached to the wood, walls, ceilings, or light fixtures. Our facility department can hang banners, if needed, at an additional charge.

Confetti, glitter, helium balloons, bubbles, and fog machines are not permitted. Birdseed may only be used outside. Candles must be enclosed in glass shade or containers. 

Can we put a room on hold?
A deposit must be paid in order to secure a place and time. Contact Amanda Stratton at astratton@bellarmine.edu to check availability.

Bellarmine University | 2001 Newburg Rd, Louisville KY, 40205 | 502.272.8131 | 800.274.4723

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