Housing Accommodations

Disability Services in collaboration with Residence Life is committed to providing appropriate housing accommodations to students with documented disabilities. We recognize that residential living and the learning environment are central to the Bellarmine student experience, thus we strive to make this experience accessible to all students.

Disability Services receives requests, reviews documentation, and works with Residence Life to facilitate housing accommodations. We evaluate all requests for disability-based housing assignments individually. Accommodated housing space is limited and spaces are assigned on a first-come, first-served basis once the completed application and deposits have been received, therefore it is key to submit these requests in a timely manner. All applications submitted regardless of timing will be accepted and considered, however there is no guarantee that the late applicant’s needs, including any that develop during the semester, can be met.

Students with physical, medical, or mental health disabilities who require a specific housing accommodation must submit the appropriate supporting documentation and request to the Director of Disability Services as soon as the student have been accepted and are committed to attending Bellarmine University.

Types of Housing Accommodations

On-campus residence hall accommodations are available for students with disabilities. These accommodations may include but are not limited to:

  • Single room occupancy
  • Wheelchair accessible unit (ADA accessible)
  • Private bathroom or semi-private bathroom
  • Food safe spaces (for people with severe allergies to foods)
  • Flashing fire alarms

Procedures for Requesting Housing Accommodations

Please note the following about the procedures:

  • Students must be eligible for University housing in order to be eligible for disability housing accommodations; this means having a guaranteed housing status at Bellarmine University.
  • Students with service animals, or those requesting permission to have an assistance animals in housing, should also refer to the University’s Service and Assistance Animal Policy, located in the Disability Services Handbook, section II, R.

Procedures for Requesting Housing Accommodations:

  1. Students must follow general housing procedures, and should consult Bellarmine Residence Life for this information: at either 502.272.7272 or http://www.bellarmine.edu/studentaffairs/residence/apply/ 
  2. Students must follow the Procedures for Receiving Accommodations (section II, B). This includes submitting a completed Accommodations Request Form found at https://bellarmine-accommodate.symplicity.com/public_accommodation/. They must also meet with the Director of Disability Services to complete the intake process. Documentation verifying the disability and the need for a housing accommodation can be downloaded directly to Accommodate as part of the application process or it can be brought to the meeting. Meetings can be scheduled through Accommodate, https://bellarmine-accommodate.symplicity.com or contact the Director of Disability Services at 502.272.8490. For documentation guidelines see the Disability Services Handbook, section II, C. Note: the documentation needs to show a direct link between the disability and the requested housing accommodation(s). 
  3. Deadlines: All requests for disability housing accommodations, along with all required documentation and forms referenced above, must be submitted by the following dates:
    • Incoming first year Bellarmine University students: June 1 for the fall semester, and November 1 for the spring semester.
    • All other Bellarmine University students: February 1 for the following fall semester, and November 1 for the spring semester. While applications submitted after these dates will be accepted and considered, Bellarmine cannot guarantee that it will be able to meet late applicants’ accommodation needs, including any needs developed during the semester. 
  4. Housing Assignment: Bellarmine University undergraduates who have been approved for disability housing accommodations are not eligible to participate in the Housing Lottery/ Room Selection process and will receive a housing assignment with the approved accommodations. Please note that housing assignments are binding for the applicable housing period. A student who requests disability housing accommodations through this process cannot decline an assignment in favor of Room Selection participation. Requests for room changes to another location will be considered during the Bellarmine Housing transfer period(s). 
  5. Appeal Procedures: Students who are not granted housing accommodations through this process will have the opportunity to appeal the decision. If a decision denying the request for disability housing accommodations is made, students will receive information about the appeals process with their decision letter. Students not approved for disability housing accommodations, or whose appeal is denied may apply for an assignment or a transfer through standard housing procedures. Students should contact Residence Life at 502.272.7272 or http://www.bellarmine.edu/studentaffairs/residence/ For questions or clarification about this process, please contact Disability Service at 502.272.8490 or through the Director of Disability Services email: rpurdy@bellarmine.edu

Evaluating Housing Accommodations

When evaluating housing accommodations, the Director of Disability Services considers the factors below. It is helpful for documentation to include the following factors:

Severity of the condition:

  1. Is the impact of the condition life threatening if the request is not met?
  2. Is there a negative health impact that may be permanent if the request is not met?
  3. Is the request an integral component of a treatment plan for the condition in question?
  4. What is the likely impact on academic performance if the request is not met?
  5. What is the likely impact on social development if the request is not met?
  6. What is the likely impact on the student’s level of comfort if the request is not met?

Timing of the request:

  1. Was the request made with the initial housing request?
  2. Was the request made before the deadline for housing requests for the semester in question?
  3. Was the request made as soon as possible after identifying the need (based on date of diagnosis, receipt of housing assignment, change in status, etc.)?

It is the responsibility of the student to register with Disability Services if accommodations are needed when applying for housing. This meeting must be done in person. Students are encouraged to schedule this meeting prior to June 1 or as soon as possible after a changed condition. In addition, the students should complete the “Accommodation Request Form” located at https://bellarmine-accommodate.symplicity.com/. Disability Services in collaboration with Residence Life will respond to requests for appropriate and reasonable housing accommodations in a timely manner.

Only written requests for consideration will be accepted. Phone calls from students and/or parents regarding single housing accommodation will not be accepted.

No request will be considered unless there is supporting documentation of a specific need submitted by an appropriate health care professional, specifically stating the student’s medical need and how it impacts his/her need for a housing accommodation.

*For guidelines on documentation see section II, B and C. Specifically, the physician needs to document the impact of the disability within a residential environment. It is also asked that the physician make appropriate suggestions of accommodations for the student within the residential setting.

After the student meets with the Director of Disability Services, the Director will send the students’ housing accommodation to Residence Life Office that outlines the approved housing accommodations. The Residence Life Office will then contact the student to provide details about room assignment and other information about living on campus.

Decisions for all housing accommodations will be evaluated and prioritized by highest need in July for the fall semester or December for the spring semester.

If a student feels that their request has not been met appropriately, they can file a grievance. For the grievance policy and procedures, see section II, S.