Bellarmine University / Student Success Center / Testing Center / Policies and Procedures for Students

Policies and Procedures for Students



Who is allowed to use the Testing Center in the Student Success Center (SSC)?

  • A student who has documented testing accommodations from the Disability Services Office
  • A student who, due to a university sanctioned event, misses a test. University sanctioned events include but are not limited to athletics or academic events and/or conferences. These students should not use Accommodate to schedule their exams, but should use this form to request a test outside of class.

Who is NOT allowed to use the Testing Center in the SSC?

  • A student who does not have a Letter of Accommodation on file with the Disability Services Office.
  • A student who misses class due to illness.
  • A student who misses class for any other reason (e.g. family event, personal travel).

How do students schedule testing accommodations?

  • Upon receiving their accommodations from Disability Services, the student must meet with the faculty member to discuss the need for testing accommodations and agree to a plan for the semester.
  • Before registering for a test in the Testing Center, the student should consult with the faculty member to determine an appropriate date, time, and location to take the test.
  • If the student and faculty member agree that the test should occur in the Testing Center, then the student must submit an online test request form no less than five (5) days prior to the desired testing date through Accommodate. This timeframe allows the Testing Center to schedule and acquire the test.
  • The Testing Center recommends that students register for all tests well in advance of the five day deadline.
  • If the student is unable to submit this notification five (5) days prior to the testing date, the student should consult with the faculty member to make testing arrangements.  No exceptions will be made for late registration due to volume of tests in the Testing Center.
  • For access to the scheduling system, click here and follow the guide below.

What should students expect when arriving to the Testing Center?

  • Upon arrival, the student should empty pockets, place all personal belongings (cellphone, jacket, smart watches, etc.) in the Testing Center lockers. Food and drink are not allowed unless specified in the Letter of Accommodation.
  • Students must have a current, valid, recognizable, Bellarmine, state, or federal issued photo ID.
  • The student must know the name of the faculty member and the name of the course/test they are taking. Students must arrive to the Testing Center on time in accordance with their test registration.

What happens if a student arrives late or misses a scheduled test in the Testing Center?

  • If a student misses the scheduled test time, the faculty member will be notified by the Testing Center Coordinator. New arrangements for the test will be made at the faculty member’s discretion, but are subject to available testing times in the Testing Center.
  • A student is only permitted to use the allotted time as outlined by the faculty member and/or as stated in the Letter of Accommodation.
  • Tests are collected when the allotted testing time (as indicated by the faculty member and/or in the accommodation letter) has ended.  The student must turn in all testing materials, including scratch paper, to the testing proctor before leaving the Testing Center.
  • Disruptive behavior will not be tolerated. Any student acting in a disruptive manner will be asked to leave the Testing Center. Security will be notified and an incident report will be submitted to the Dean of Student Success. If it is deemed necessary, the Dean of Students will also be notified.
  • If a student arrives late for a test, the student may be directed back to the faculty member to reschedule the test. Students should be mindful of their extended time and schedule their tests in a way that allows them to utilize that time and be finished testing by 5 p.m. when the Testing Center closes.

What is the procedure for suspected cheating?

  • All students are monitored by a proctor and video surveillance. The proctor is responsible for monitoring activity within the Testing Center. Monitoring may include watching from a seated position in the room, walking through the room, and viewing live surveillance footage on Testing Center monitors.
  • If a student is suspected of cheating on a test, the proctor will report the incident to the faculty member who determines actions in accordance with the Bellarmine University Academic Honesty and Integrity Policy published in the Course Catalog.
  • All students taking tests in the Testing Center must adhere to the Bellarmine University Academic Honesty Policy as stated in the Course Catalog and Student Handbook.
  • Students who disregard the following policies are subject to the University’s academic honesty policy:
    • Outside materials and personal belongings are not allowed in the testing room, including hats, sunglasses, purses, backpacks, books, papers, cell phones, smart watch, food, drink, etc. Any exceptions to these items must be noted on the directions of the test or in the Letter of Accommodation.  
    • Students may not use books, notes, calculators, or other aids when taking tests unless the faculty member has given permission to the Testing Center staff that such items are allowed during the test. Faculty members must provide permission prior to the test when uploading the test.
    • The test must be completed in one sitting, unless specified in the Letter of Accommodation. The student may not leave the Testing Center once the test begins, including bathroom breaks, unless it is specified in the Letter of Accommodation.
    • Computers are allowed only when stated in the Letter of Accommodation, required for an online test, or with the permission of the faculty member. Internet-disabled laptops are available for checkout at the library’s main circulation desk.

What happens when the allotted testing time is over and/or the test is complete?

  • A student is only permitted to use the allotted time as outlined by the faculty member and/or as stated in the Letter of Accommodation.
  • Tests are collected when the allotted testing time (as indicated by the faculty member and/or in the accommodation letter) has ended.  The student must turn in all testing materials, including scratch paper, to the testing proctor before leaving the Testing Center.
  • Disruptive behavior will not be tolerated. Any student acting in a disruptive manner will be asked to leave the Testing Center. Security will be notified and an incident report will be submitted to the Dean of Student Success. If it is deemed necessary, the Dean of Students will also be notified.

What are testing procedures during finals?

  • Tests are administered during finals week at only two times: 8:00 a.m. and 1:00 p.m. All students must use Accommodate to schedule final tests.