Bellarmine University / Office of Veteran and Military Services / Veteran and Military Student Policies

Veteran and Military Student Policies

Military Withdrawal Policy

Students enrolled in courses at the University at the time they are called for active military service and find it necessary to withdraw from all classes at the University, must submit the Withdrawal Form to the Registrar’s Office. The student will have their tuition and fees reversed once the appropriate documents, such as the military orders, and the Tuition Appeal Form are provided to the Office of Student Accounts. The Tuition Appeal Form may be obtained by contacting the Office of Student Accounts directly. The supporting documentation may be submitted after the submission of the Withdrawal Form, but it must be submitted prior to the end of the current semester. Any financial aid will be adjusted according to the Title IV and Institutional Refund policies.

Follow the below step-by-step instructions to withdraw:

  1. Immediately notify your academic advisor and Bellarmine Veterans and Military Services Office of your situation.
  2. Fill out the Bellarmine Course Withdrawal Form found on the Registrar’s page, and the Tuition Appeal Form, which you can request to be sent to you by emailing the Office of Student Accounts at studentaccounts@bellarmine.edu.
  3. Submit the Course Withdrawal Form to the Registrar’s Office.
  4. Submit the Tuition Appeal Form, a copy of the Course Withdrawal Form, and a copy of your military orders to Veterans and Military and Services and the Office of Student Accounts. Timely submission of the documents will allow the current tuition and fees to be reversed.

Military and Veterans Absence Agreement Form

Follow the steps below to complete and submit the Military and Veterans Absence Agreement form:

Military and Veteran Priority Registration Policy

Students with military and veteran status who have documentation on file with the Bellarmine University Office of Military and Veteran Services qualify for Priority/Advance Registration in both fall and spring semester.

Active Duty, Guard, and Reserve TA Policy

Bellarmine offers a reduced tuition rate of $250 per credit hour to full-time active duty members of the U.S. military, members of select Reserves, and active members of the National Guard. To find out how to apply for this discount, please contact the Office of Military & Veteran Services.

Bellarmines University’s VA Tuition Policy

Tuition Refund Policy

Up-to-date tuition refund information can be found in Bellarmine’s Academic Calendar located in the Course Catalog. Here you will be able to find the dates in each semester at which you will receive 100%, 50% and 0% refunds.

Transfer Policies

Our transfer credit policies can be found in the Course Catalog.

Military Readmission Policy

In accordance with federal regulations, 34 C.F.R. § 668.18 and the Department of Defense (DoD) Voluntary Education Partnership Memorandum of Understanding (MOU), Bellarmine University will promptly readmit servicemembers who seek readmission to a program that was interrupted due to a uniformed service obligation.

Eligibility

This policy shall apply to:

  1. Servicemembers who are unable to attend classes for more than 30 consecutive days; and
  2. Servicemembers who are unable to attend classes for less than 30 days when such an absence would result in a withdrawal from the university.

A student is eligible for readmission under this policy if, during an absence, the student performs uniformed service, voluntary or involuntary, in the Armed Forces, including the National Guard or Reserve, active duty, active duty for training or full-time National Guard (under federal authority). The cumulative length of all absences for uniformed service (service time only) must not exceed five years.

A student must provide orders, or written notice by Commanding Officer, of a Uniformed Service Obligation, such as Temporary Duty (TDY), etc., to the Chief Student Affairs Officer or designee as far in advance as possible, unless precluded by military necessity. Such notice does not need to indicate when the student will return to the college.

Notification of Intent to Return

The student must also give oral or written notice of Intent to Return to Bellarmine University within three years after the completion of the period of service. Immediately upon the student's return to school, the student must provide notice that he/she may be entitled to the tuition and enrollment benefits outlined in this policy.

The student is required to provide official military obligation documentation to the Chief Student Affairs Officer or designee.

Tuition and Fees

A returning student must be charged the same tuition and fees in effect during the last academic year the student attended, unless veterans' education benefits or other servicemember education benefits will pay the amount in excess. For subsequent academic years, the returning student may not be charged tuition and fees in excess of what other students in the program are charged.

Readmission Requirements

A returning student will be permitted to reenroll in the next class(es) scheduled in the same academic program, unless the student requests a later date of re-enrollment or agrees to a different program. A returning student will be readmitted into the same academic program the student was enrolled in prior to the military service obligation. If the exact program no longer exists, the student must be admitted to the program that is most similar, unless the student requests or agrees to admission to a different program. Returning students will be reenrolled with the same enrollment status, number of completed credit hours and academic standing as the last academic year of attendance.

If the university determines that a returning student is not prepared to reenroll in the same academic program with the same academic status or is unable to complete the program, the college must make reasonable efforts to enable the student to resume or complete the program at no additional cost to the student. If such efforts are unsuccessful or place an undue hardship on the college, the college is not required to readmit the student.

In accordance with federal regulations, returning students who receive a dishonorable or bad conduct discharge from the Armed Forces (including the National Guard and Reserves) are not eligible for readmission under this policy. However, servicemembers who receive dishonorable or bad conduct discharge may remain eligible for readmission even though they will not be entitled to the benefits outlined in this policy.

Please refer to the university’s Course Catalog for more information on school policies.