Policy and Procedure Information

Procedures for Submitting College Credits

Transfer Credit (credit earned at other colleges, universities, or community colleges):
High schools do not submit transfer credit documents on the student’s behalf. College credits may show up on your official high school transcript. However, students can only receive credits for those hours if Bellarmine has the official transcripts directly from the college or university.

Contact the Registrar’s Office at the college or university where the credit was earned to submit a request to have the official transcript sent to Bellarmine University for evaluation. An official transcript is one that is sent directly from the institution to Bellarmine’s Office of Admissions and should not be issued to or addressed to the student.

Official transcripts should be sent to:
Bellarmine University
Office of Admissions
2001 Newburg Road
Louisville, KY 40205

In the evaluation process, the Bellarmine Registrar will evaluate the official transcript and determine how many credits transfer and for which classes. You should send transcripts as soon as the course is complete and the final grade is posted.
Link to Transfer of Credit Policy: www.bellarmine.edu/registrar/transferofcreditpolicy/ 

Credit by Exam (AP, IB, CLEP):
Students must take the appropriate exam and achieve a set score in order to gain college credit. AP & IB will send score reports directly to the universities listed by the student. Please make sure you list Bellarmine. The university typically receives score reports by the end of July. For your own benefit, it’s advisable to keep track of your username and login for the College Board.

Once Bellarmine receives the report, the Registrar will evaluate it and determine how many credits transfer and for which classes. A maximum of 30 credits may be earned through examinations. Visit the Registrar's website for AP, IB, and CLEP transfer guidelines: http://www.bellarmine.edu/registrar/

Confirm Receipt of Credits

It is the responsibility of the student to confirm that previously earned credit is posted to your Bellarmine transcript. Students will receive a letter in the mail identifying what Bellarmine classes they have received credits for along with the official Transfer Equivalency Report.

Credit will appear on the unofficial transcript shortly after the Transfer Equivalency Report is completed. Students can view their unofficial transcripts by logging into ONE Bellarmine. Once logged in and viewing the dashboard, click “Self Service Portal,” “Student Planning”, “Unofficial Transcript”.

If you have any additional questions, contact the Admissions Office at 502.272.7100 or the Registrar's Office 502.272.8133.

Adding/Dropping a Course

Students may add / drop a course during the first week of classes (fall and spring) with no entry on their official transcript. The deadlines for adding / dropping summer courses are published in the summer academic calendar.

Withdrawing from a Course

Students may drop a course during the first week of classes (fall and spring) with no entry on their official transcript. The deadlines for dropping summer courses are published in the summer academic calendar. To drop a course, a completed drop card must be submitted to the Registrar's Office. No signatures are required on the drop card.

From the second through approximately the tenth week of classes (or two-thirds of the semester for classes not offered on a regular semester basis), students may withdraw from a course and a grade of W will be recorded on the transcript. Withdraw cards are available in the Registrar's Office and require the signature of the course instructor. Students may not withdraw from a course after the withdrawal deadline published in the semester's academic calendar. To withdraw after the deadline, students must follow the Waiver/Exceptions Policy outlined in the catalog.

Taking a Summer Course as a Visiting Student

See this website for further information on how potential courses elsewhere transfer back https://www.bellarmine.edu/registrar/college-credit/

To make sure you have a clear answer to your petition, have this form completed by April 15. The earlier you can start this process in the spring semester the better. If you need help in working through any questions about the details needed on the form consult with your primary academic advisor and the Registrar’s Office.