I am an incoming first year student; what do I need to know about Bellarmine Health Services?
First year students will want to browse the website for complete information on Bellarmine Health Services.
Some important steps to take:
- If you will be living in the residence halls, you must submit proof of having had the immunizations we require before moving in (Immunization Form). The ONLY exception is a recent Tuberculosis skin test. Incoming first year students may move in without the TB test if they are able to make it to our scheduled TB test blitz, or schedule a TB screening with Nurse Alice. Please call 502.272.8313 or email email@example.com for dates, times, and locations of TB blitzes as well as pricing information.
- If you are not yet 18, you cannot be seen in our clinic unless your parents or legal guardian have signed a consent form (Parental Consent Form ).
- For your privacy and in keeping with FERPA (Family Educational Rights and Privacy Acts) guidelines, your parents cannot call to make your appointment for you, nor can we provide them with any of your medical information without your written consent (Consent to Release Medical Records form).
What are the hours and location of the Office of Health Services and Clinic?
The Office of Health Services is conveniently located in Newman Hall 121. Our entrance is in between the Kennedy/Newman side and the Environmental Sciences side. We have one patient spot, reserved mainly for commuters, in the Merton Lot.
The office is generally open from 8 a.m. to 5 p.m. during the academic year. During the summer, we are open from 9 a.m. to 4 p.m. Monday through Thursday, and 9 a.m. to 12 p.m. on Fridays.
Though the office is open during normal business hours listed above, Clinic appointment hours vary each semester due to Nurse Practitioner availability. Please click here for current semester hours.
Do I need to have health insurance? Does Bellarmine offer health insurance?
We strongly recommend that all students have health insurance coverage, but Bellarmine does not require it. Bellarmine does not offer health insurance plans and refers students to this link for options: www.healthcare.gov.
If I am a graduate or part-time student, can I use Health Services?
Yes. All Health Services are available to all enrolled students, regardless of status.
If I see the Nurse Practitioner, is the visit free?
Yes, this is a FREE service offered by Bellarmine. Much of the testing we offer such as Strep, Flu, Mono, UTI, pregnancy, and blood sugar are FREE, as well as any over-the-counter medication or supplies (such as bandages, wraps, or suture removal kits) provided to you are also FREE. Any lab work that is sent out on your behalf will be charged to you or your insurance. We will collect your information at the time the labs are sent and the bill will be mailed to you or to your insurance by the lab. Please see below for charged services that are billed to you.
For what services will I have to pay in the Clinic?
Bellarmine strives to keep costs as low as possible for the convenience of students that need these services for their program requirements and for their healthcare. Charges are designed to cover only the cost of the service, not for profit. Payment is required for the following at the time of service:
- Allergy shot administration
- Vaccinations (call to inquire about available vaccinations)
- TB screening
- CPR courses and replacement cards
- Hard copies of medical records
Often we will also provide the estimated costs of these services at other locations in an effort to help you find the best price. We accept most payment types. Please call 502.272.8313 for current pricing information. We cannot charge your insurance or put the cost for any services on your Bellarmine account.
Will the Clinic release a copy of my medical records to a third party, such as my parents or primary care provider?
Yes, but you must provide consent in writing if you are over 18. Students who wish to have a copy of their medical records released must complete a Consent to Release Medical Records form. Please read the document closely. The Office of Health Services adheres to all HIPAA (Health Insurance Portability and Accountability Act) and FERPA regulations.
Can I see the Nurse Practitioner today?
We will do our best to see you! For your convenience, the Nurse Practitioners see students by appointment during the fall and spring semesters; however, the NPs are not available during summer and winter breaks. You may schedule an appointment through our Patient Portal or call 502.272.8313. If there are openings, you may schedule for the current day, or call us directly to see how we can help you if you need immediate assistance.
Through a generous grant from Norton Healthcare, students can also get immediate assistance from a Nurse Practitioner from their home or residence hall through FREE Norton eCare video visits.
Can I have my prescription filled through Bellarmine Health Services?
The Office of Health Services does not have an outpatient pharmacy, but we do offer a variety of common over-the-counter medications for your symptoms FREE of charge. For your convenience, nearby pharmacy information may be found here. Any cost of medications prescribed by a Nurse Practitioner during a clinic appointment is the responsibility of the patient.
I am from out of state. How can I get my monthly medication prescription filled?
Speak to your primary care provider and pharmacist about how to fill prescriptions out of state. In some instances our NPs may be able to help. Nearby pharmacy information may be found here. Don’t hesitate to call us directly at 502.272.8313 if you need further assistance with your prescription.
Does Bellarmine Health Services provide the flu vaccine?
Yes. Every fall we schedule flu shot blitzes at various locations around campus. Please call 502.272.8313 or email us at firstname.lastname@example.org for dates, times, and locations of flu blitzes as well as pricing information.
What tests can be performed during my appointment?
A number of tests can be performed FREE of charge including:
- Blood Sugar
Any special tests, such as cultures or blood work ordered by a Primary Care Provider, may be obtained at the clinic and sent to the lab. We will collect your information at the time the labs are sent and the bill will be mailed to you or to your insurance by the lab.
Can I receive allergy injections through Bellarmine Health Services?
Yes, we offer allergy injections for a charge of $20 per semester to cover supplies with an order from your allergist. Students should email Nurse Alice at email@example.com for more details and to schedule an appointment.
What do I do after hours and on weekends if I am sick?
Through a generous donation from Norton Healthcare, students have access to FREE Norton eCare video visits available 24/7/365. This service allows students to receive quick, non-urgent care free from their home or residence hall. A few examples of conditions seen in video visits include allergies, cold, flu, fever, insect bite, nausea, vomiting, diarrhea, red eye, skin rash, sore throat and urinary tract infection. If you need advanced care, visit our Nearby Medical Facilities page for a list that includes clinics and hospitals.
Do my parents need to know that I have used Bellarmine Health Services?
We respect your confidentiality and will not share your information, or even that you used our services. Kentucky law states that individuals aged 18 and older are legal adults. If you want to share information about your medical health services at Bellarmine, you must complete and sign our Consent to Release Medical Records form.
I’m a parent. How do I get information about my sick child?
In an emergency, parents of a student will be called immediately by the emergency room physician or university officials. Otherwise, students need to have completed and signed a Consent to Release Medical Records form in order for our staff to release information about them to anyone, including parents. Please review our Parent FAQs below for more information for parents.
How do I know if my immunization record has been received and is complete?
Please allow a five working day turnaround time for your immunization records to be processed. If your records are incomplete, you will receive an email stating what you are missing and further instructions as to how to ensure your compliance.
What services are offered during the summer?
The Clinic is closed during the summer; however, the office is open and the Registered Nurse is available limited hours for allergy shots, suture removal, over-the-counter medications, minor injuries and immunizations. Please call 502.272.8313 to ensure the RN is available before coming in. There are also CPR courses offered throughout the summer, as well as the occasional blitzes for TB and Physicals as needed.
Can I get a physical in the clinic?
Yes, physicals are FREE with a Clinic appointment and require an hour to complete. Physicals cannot be scheduled through the Patient Portal. You must call 502.272.8313 to schedule your appointment. If labs are required for your physical, we will collect your information at the time the labs are sent and the bill will be mailed to you or to your insurance by the lab. They will be sent to Quest labs. You will be responsible for any charges your insurance does not cover. If you schedule a physical, you must bring the following:
- Form provided by the agency or program requiring the physical (programs may have different requirements for physicals, so be sure to bring YOUR department’s form).
- Insurance card
- Immunization record
How will I know when my lab results are in?
You will receive a call from one of our providers when your results are in. Our Nurse Practitioners are here part time, so please allow sufficient time for them to contact you.
If I don’t have a car and need health care off campus can someone take me to see a doctor?
Usually students are able to get a ride from a friend or roommate. If this is not possible, we can provide cab vouchers to students for medical care or procuring medication only. The cab company keeps careful records; anyone found to be using the voucher for anything besides healthcare is responsible for the charges.
What items are available for me to check-out?
We have crutches available for check-out, and on a case by case basis can allow students to check out a blood sugar meter. We also have slings, ankle and wrist braces, disposable thermometers, ice and heat packs, small sharps boxes, and ace bandages free of charge. Used sharps boxes should be returned to Health Services for proper disposal.
Can I get a referral for a specialist, dental or vision care, or other healthcare provider off campus?
You may call Norton Physician Referral at 502.629.1234 for help connecting to a physician of any kind in our community. They will help to match neighborhood, type of doctor and any other requests you may have. Please see our Nearby Medical Facilities page for emergency dental, and vision services near campus.
If I have had an injury or surgery that will temporarily impair my mobility, what should I do?
To obtain a temporary handicapped parking pass please contact the Office of Public Safety. If you have other concerns regarding mobility issues please contact Disability Services.
Can I get a sick note to excuse me from class?
The Office of Health Services does not routinely give excuses for class. Please refer to our Student Illness Documentation Policy or the Student Handbook.
How do I register for CPR classes?
For information on our American Heart Association CPR courses, please click here.
I have questions about reproductive health.
Please visit our Reproductive Health page for our statement regarding reproductive health and information about the services we provide.